2025 Golf Tournament Important Information and Reimbursement Guidelines

NOTE: To simplify matters at all locations/events, and for the protection of the hosts, it’s agreed that all scholars will enjoy non-alcoholic drinks only. 

Friday, October 10th – Evening Cocktail Party

Attire: Business Professional – Dress as if you were at a job interview.

  • Men: Dress slacks or khakis; no jeans, shorts, sandals, or sneakers. A button-up dress shirt is recommended. Jacket optional; suit and tie not required.
  • Women: Conservative, modest business wear; no bare shoulders, and no overly short skirts, dresses, or jumpers.

Name Tags:  Must be worn at all times.

Cell Phones:  Do not bring them to the event.  Please keep them locked in your car.

Schedule:

  • 6:30 – Meet in the parking lot at Central & Rock, just west of Chick-fil-A, in front of Salon Brands (along Central, across from Dillons). You will receive your nametag for the evening. 
  • 6:45 – 7:45 – Cocktail party at the O’Shaughnessy residence. We will carpool to minimize the number of vehicles. We will arrive and depart the O’Shaughnessy residence as a group. 

During the Cocktail Party:

  • Scholars will be in groups of 2 or 3 (mixture of males/females with at least one returning scholar from a past golf tournament).  
  • Your role is to circulate and meet as many of the guests as possible.  Every guest has made a significant donation to the foundation; show respect and appreciation.
  • Offer a firm handshake, speak your name clearly and loudly (the room will be noisy and crowded).
  • Do not cluster with other scholars. Keep moving, avoid staying too long with one guest.
  • Be sure to greet Gerry and Priscilla, and Timothy’s siblings (Kate, Lael, Clare, and Michael).  They will be happy to introduce you to guests.
  • Departure:  When it’s time to leave, we will do so as a group, no individual goodbyes are necessary. 

8:00 – Dinner at The Candle Club (6297 E. 13th, west end of the strip mall at 13th and Woodlawn. A private room is reserved. 

  • Wait for Claudette to get there, and she’ll usher you in. (We’ll be arriving right at the height of their busy dinner crowd, so she will show you a shortcut to our room so that we don’t have a parade walking through their night club, interrupting their evening.)
  • MENU (served buffet style):
    • Salads with Ranch (on the side)
    • Buffet Offerings
    • Shrimp Carbonara
    • Steak Au Pauvre (Peppercorn cognac sauce)
    • Mashed Potatoes
    • Green Beans
    • Dinner Roll
    • Mixed Dessert Offerings
    • Water, Tea, Lemonade, Soda

Saturday, October 11th – Golf Tournament & Evening Program

Morning/Afternoon Attire: No jeans. A polo shirt and a pull-over will be provided.

Location: Wichita Country Club, 8501 E 13th Street 

If golf foursomes run late, be prepared to change for the evening in the locker room (have your evening clothes with you). 

Schedule: 

  • 11:00 -Arrive at Wichita Country Club Golf Shop (west end of clubhouse). We’ll have carts to take you to the Halfway House, the location of our lunch. 
  • 11:45 – Scholar Luncheon
    • MENU (served buffet style)
      • Salad
      • Variety of Pizzas
      • Mixed Dessert Offerings
      • Water, Team, Lemonade
  • 12:45 – Golf tournament. Scholars will be stationed at tee-off holes to facilitate the BINGO game for players and guests. Instructions will be provided at lunch.

Dress for Golf Tournament:

  • You will be given a golf tournament polo and your name tag. (Attire to be handed out Friday night.) 
  • No Jeans per location policy.  Dark or khaki slacks are acceptable.
  • Sneakers preferred; no heels. 

After the Tournament:  

  • At approximately 4:15 PM (or after meeting the last golfers), return golf carts to the clubhouse. 
  • If time allows, you may go home to change, but you are welcome to shower or change in the fully equipped locker rooms at the Country Club. 
  • Be back by 6:15 PM with your name tag for individual and group photos before guests arrive. 

Evening Attire: Business Professional – Name tags at all times. 

  • Men: Suits and Ties
  • Women: Conservative, modest business wear. 

Evening Schedule:

  • 6:15 PM – Meet at area behind Golf Shop for photos
  • 6:30  – Cocktail Party and Reception. The atmosphere will be more relaxed than on Friday night, with guests seated for dinner at 7:30 PM. 
  • Guests have requested more interaction with the scholars, so this year scholars will be strategically seated with guests (at least one other scholar at your table).
  • Saturday Dinner:
    • Served Family-Style, Tables of 6-8
    • Wedge Salad
    • Fried Chicken Breasts
    • Prime Rib w/ Brandy Sauce on the side
    • Scalloped Potatoes
    • Fall Vegetable Medley (Zucchini, onions, peppers, etc.)
    • Dinner Roll & Butter
    • Ice Cream Sundae (tumbleweed sundae for guests, non-alcoholic version for scholars)
    • Water, iced tea, lemonade
  • Post-grad scholars will participate in hosting the evening program (details reviewed Friday night).
  • After dinner and presentations, remain to visit with guests and family. Group photos will be taken; allow time for goodbyes and mingling.
  • Before leaving, turn in your name tag to Jama and personally thank Gerry and Priscilla. 
Travel Reimbursement Procedures

To qualify for reimbursement:

  • You must be in Wichita at the meeting location by 6:30 PM Friday. 
  • You must attend all Saturday events. 
  • You may depart anytime Sunday or later. 

Air Travel: 

  • Out-of-state scholars will be reimbursed for economy airfare. Purchase your ticket and send receipts no later than 9/20. (Extras such as seat assignments, luggage fees, meals are not included.)
  • Reimbursement will be given at the event (not in advance). 
  • Book flights 60-30 days before the event. 

Driving: 

  • If traveling more than 100 miles, reimbursement will be based on mileage from your town to Wichita. 
  • Notify if you plan to drive. 

Partial Attendance:

  • If you cannot attend ALL events, check with Claudette before making plans. Reimbursement for a single event is not guaranteed. 

Note: Minor Adjustments may occur. Direct any questions to Claudette or Jama. 

Travel Reimbursement Form